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- Download the subset from the Terminology Gateway in Excel format
- Update the fields in the downloaded file with the new information on the Subset Definition Tab.
- An update can be done to achieve the following: Add a new code, modify a term or a code and inactivate a term or a code.
- Overwrite an existing concept for a change
- Delete the line for a concept to remove from the subset these will be removed from the new version
- Add a line in the subset to add a new code. If a new code is required then follow the "Request New concepts" (AP)
- If Changes are made to the display names, the terminology Gateway will provide you with a Change Log, which should reflect all changes applied to the subset.
- It may be required to validate the status of all other codes and terms in the subset before re-publishing if the terminology has been updated since the last release.
- If the changes were only on the Concept Tab, change the «Subset version» to reflect the date of publication
- If the terminology versions have changed, update the «Terminology version» field.
- If the change is to the Subset name or Subset ID (OIDS), which is always unique to each subset contact the Standards HL7 OIDS resource at [email protected]
- Select the Update Subset as the issue type and complete the mandatory fields identified with an asterisk "*".
- Attach the completed Subset RFC template.
- Once the subset is updated and finalized, it will be loaded to the UAT environment of the Terminology Gateway for QA
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